1. Purpose
Ensure that archived web content on all university-affiliated websites is accurately classified and clearly identified as being archived in conformance with the rule on digital accessibility under Americans with Disability Act.
2. Scope
This procedure applies to:
- All websites managed by or on behalf of UW.
3. References
4. Definitions
Archived Web Content
Archived web content means web content that—
- Was created before April 24, 2026 or reproduces the contents of other physical media created before that date;
- Is retained exclusively for reference, research, or record keeping;
- Is not altered or updated after the date of archiving; and
- Is organized and stored in a dedicated area or areas clearly identified as being archived.
5. Roles and Responsibilities
| Role |
Responsibility |
| Civil Rights Compliance Office |
- Publishes guidance on ADA Title II requirements for Archived Web Content
|
| Content Creators |
- Properly label archived web content in accordance with Civil Rights Compliance Office and Marketing and Communication guidance.
- Ensure that web pages that do not meet criteria for archive web content comply with accessibility standards
|
| Marketing and Communications |
- Publishes templates and instructions for using the Archive Banner on UW Webpages.
|
6. Procedure Steps
1. Assess content
2. Clearly identify content as archived
3. Maintain archived content
- Content Creators monitor web page use to ensure that archived pages continue to meet the criteria for archived web content
- Content Creators ensure that pages that do not meet criteria for archived web content comply with accessibility standards
7. Exceptions
Limited exceptions may apply. Exceptions are granted through the Exception Procedure.
8. Compliance and Enforcement
Compliance will be monitored and enforced according to the Compliance Monitoring procedure.
9. Revision History
| Version |
Date |
Author |
Description |
| 1.0 |
12/10/2025 |
Beth Somerfield |
Initial release |