Overview
This article provides information about viewing and managing UW Connect Assignment Group membership. General information about Assignment Groups can be found in KB0010194.
UW Connect Assignment Groups are managed through the UW Groups Service. Persons designated in the Groups service as "Membership Managers" can manage membership, and can log in with their UWNetID at groups.uw.edu. Changes to group settings which must be completed by UW Connect Service team (ie; group display name, Member Manager, depends on) can be requested via this form.
Audience
Membership managers of UW Connect Assignment Groups, and those who would like to see group membership
Content
Viewing Group Membership
Finding the Groups that You Manage
Adding and Removing Group Members Individually
Adding or Removing Group Ids as Members
Groups Service Tips
Viewing Group Membership
To view membership, the simplest approach is via the UW Connect Group record. In Navigator, go to Users and Groups > Groups. Search for and open the Group record and navigate to the "Users" tab. Alternately, you can see membership via the Groups service, as discussed further below.
You can view all Groups to which a person belongs by going to their user record, and navigating to the "Groups" tab.
Finding the UW Connect Groups that You Manage
The Groups service's "Contact" field is mapped to the "Manager" field in UW Connect. To find those groups in the Groups service:
- Log into groups.uw.edu.
- Click My groups in the top navigation bar. If you have a lot of groups in the groups service, you can identify UW Connect groups, as they have service0 in their ids.
To find those groups in UW Connect, you can go to Groups in the Navigator menu, and filter using the "Manager" field.
Adding and Removing Group Members Individually
- After you reach your list of groups, click the group that you wish to manage.
- Click on the Membership link to see all users who are members of the selected group.
- To add or remove a member, type the UW NetID into the appropriate field. To add or remove more than one member, add additional UW NetIDs on a new line or separated by a comma. Click Do it to make the change.
Adding or Removing Group Ids as Members
Your UW Connect assignment group can include other UW groups. You can add and remove groups using the same method used for personal UW NetIDs. If someone is added or removed from the referenced group, they will be added or removed from your UW Connect assignment group as well.
- To display all group members included directly or by referenced groups, click View effective members.
- To add or remove group ids:
- Enter a group id in the Add members or Remove members fields, and then click Do it to make the change. In the following example, the group id u_ccbf_approved is added to the Authorize Spending group.
- Enter a group id in the Add members or Remove members fields, and then click Do it to make the change. In the following example, the group id u_ccbf_approved is added to the Authorize Spending group.
Groups Service Tips
- Preferences. Set how the Groups Service operates.
- Favorites. A favorites list so you can quickly navigate to a selected group.
- Watch. "Watch" a group, which notifies you via email when updates occur on the group such as membership adds/deletes or changes to the group attributes. It might be helpful to watch your UW-IT HR managed groups if they are referenced for membership in your ServiceNow assignment groups.
- Direct vs. effective. Direct lists only the personal ids and group ids that are members or administrators of the group. Effective lists the members of all referenced group ids as well as the direct members.